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Suppliers

Use Suppliers to keep your supplier records: who to contact, how to reach them, and how long their payment terms are. Supplier records are used in Purchase Orders and Stock In.

The Suppliers page is available on every plan. Cashiers can only view the supplier list; they can't add, edit, or delete suppliers.

Supplier fields​

FieldNotes
Supplier NameRequired, at most 50 characters
DescriptionRequired, for example what they supply ("Coffee beans & milk")
Contact personWho you talk to, for example "Pak Andi"
PhoneDigits, spaces, and + - ( ). Tap to call or open WhatsApp
EmailThe supplier's email address
AddressThe supplier's warehouse or office address
Payment termsDays to pay, 0 to 365. 0 means pay on delivery (COD). Leave it empty if you don't know
NotesA short note, at most 50 characters, for example "Delivers on Tuesdays"

Every field except the name and description can be left empty.

Payment terms​

The payment terms are copied onto every new purchase order for this supplier. When goods are received for the first time, Etalasse sets the PO's due date to the receiving date plus the terms. Example: 30-day terms and goods arriving on October 12 give a due date of November 11. Changing a supplier's terms doesn't change POs that already exist.

What this page includes​

The supplier table shows each supplier's name, description, and contact, with search by name and Detail, Edit, and Delete row actions. A supplier's detail page shows the POs for that supplier and how much is still owed.

Deleting a supplier​

Deleting a supplier doesn't delete its POs. Old POs keep the supplier name as it was when they were created. A deleted supplier can't be picked for a new PO.

Typical workflow​

  1. add a supplier with Add Supplier, with contact details and payment terms
  2. pick that supplier when you create a purchase order or record Stock In
  3. update the contact details and terms when they change
Suppliers page with name, contact and description, and the supplier form on a phone with contact, phone, email, address, payment-term quick picks and notesdashboard.etalasse.comSuppliersAdd SupplierSearch suppliers…Supplier NameContactDescriptionGayo RoasteryPak Andi0812 3456 7890Arabica coffee beansDairy JayaBu Rina0813 2200 1188UHT milk & creamUD Aren ManisPak Joko0857 4410 2231Liquid palm sugarKemasindoMbak Sari0821 7788 9900Cups & strawsCreate SupplierContact personPak AndiPhone / WhatsApp0812 3456 7890Emailorder@gayoroastery.idAddressJl. Kopi No. 8, TakengonPAYMENT & NOTESPayment termsNot setCOD7 days14 days30 daysOtherNotesdelivers on TuesdaysSave12
(1) Add Supplier from the supplier table. In the form, (2) payment terms have quick picks for COD, 7, 14 and 30 days.

(1) Add Supplier from the supplier table. In the form, (2) payment terms have quick picks for COD, 7, 14 and 30 days.

Good supplier data habits​

  • fill in the contact person and phone so a PO can be sent straight over WhatsApp
  • fill in the payment terms so payable due dates are calculated automatically
  • avoid duplicate supplier records